An excellent project coordinator resume puts together all the pieces of your professional personality into a compelling case for your employment. That shouldn’t be a stretch for you, since as a project coordinator your job is to wrangle all the different components into a coherent whole and get it done on time too.
Luckily, we’ve done a lot of the resume coordination for you. Resume.io offers powerful resume guides and resume examples for 350+ professions and our easy-to-use resume builder will take the pain out of the job search process.
Start with this guide and our project coordinator resume example, which detail:
- What a project coordinator does
- Tips and tricks for getting the most out of the space in your project coordinator resume
- How to choose the best format for your resume
- Advice on all the key sections of your resume (summary, work history, education, skills)
- Professional resume layout and design hints.
What does a project coordinator do?
Outstanding project coordinators take all the moving pieces required to achieve a goal and organize them. They ensure that everyone on the project knows what they are responsible for and when their deadlines are. That includes keeping track of the day-to-day progress, schedule, and budget.
Project coordinators also build work plans and may manage the project team. Great project coordinators head off problems before they occur and keep the project rolling forward. Their main responsibility is administrative, but depending on where they work and for whom, the role may expand or contract.
Job outlook and salary for project coordinators
Ever increasingly complex projects make the role of project coordinator invaluable. If you love organizing moving pieces, tracking the activity of a team, and are unflappable in the face of looming deadlines, you’ve chosen the right career.
The Project Management Institute (PMI) reports a talent gap in project management and predicts the need for 2.3 million more project workers worldwide each year through 2030. While project management roles are expected to rise more quickly in developing nations, the demand will increase globally.
Median annual salary for project coordinators is more than $64,000, according to Comparably, with the highest median of $78,622 in Chicago. The median salary range is $60,000-$81,578.
How to write a project coordinator resume
Every new project begins with an overview of what it entails. Your resume is no different. It consists of five basic components:
- The resume header
- The resume summary (aka profile or personal statement)
- The employment history section
- The resume skills section
- The education section
Choosing the best resume format for a project coordinator
Project coordinators follow processes to ensure repetitive tasks are consistently completed. The resume format you choose should show off your process-orientation and follow the style hiring managers prefer. That most likely means using the reverse chronological order resume format. The section most affected by this resume format is the employment history section, which is organized by your most recent experience on back.
In some instances, this format may not work for you. If you are changing careers or have been in the job market for more than 15 years, you should consider the alternative formats we suggest.
Personalize for your best chances at getting the interview
Is there anyone out there who prefers to be called “Hey you” instead of by their name? The same applies to hiring managers. It’s not just important to find out the name of the person you are addressing, but to adjust the tone and content of what you are saying. There are two key reasons for this:
- You may be a great project coordinator, but if you leave out important skills (or include irrelevant ones), you are much less likely to make the cut. That means analyzing the job listing for exactly what the hiring manager is looking for and taking the time to target your skills and experience to match as closely as you can.
- When you submit your project coordinator resume online, an Applicant Tracking System (ATS) scans and evaluates your information to assess whether you should be passed on to human resources. The ATS algorithm uses keywords and phrases (and other information) tagged to the job to rank your resume.
Resume summary example: project profile
The summary of your project coordinator resume is like the cherry on top of the sundae. Although it occupies valuable space at the top of your document, it’s more like the finishing touch. Why? Because recruiters take only seconds to scan your credentials and will only take the time to read this if they like what they see.
Consider these free-flowing lines your chance to get that recruiter to reach out by distinguishing yourself from the pack. Here you need to tread the line between bragging and underplaying your value. Adopt a tone of competence while highlighting your best qualities with strong descriptive words. Then, demonstrate what you bring to the table by detailing your greatest professional achievement. If you have space within this 100 or so words, tell the hiring manager why you want the job.
If you want to see more than the resume example text below before you start writing, check out our related business and management resume samples including our:
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Dynamic project coordinator with a strong reputation for seamlessly organizing all aspects of the project lifecycle. Adept in preparing comprehensive action plans, financial outlooks, and realistic timeframes to ensure project success.
Employment history sample: schedule of success
As a project coordinator, you know details matter. In the employment history section of your project coordinator resume, you need to show those details off. Use each previous position to show not just that you did the job, but how well you did the job.
Focus the content of each bullet point on a skill or achievement that shows you can easily step into the job you want. Start off with a strong action word followed by the results of your action.
Offer specifics and be terse:
Oversaw $2 million IT update, bringing project in on time and on budget
Be vague or waste space with wordiness:
I coordinated all the projects for the company in my two years there
If you are seeking your first project coordinator job, use examples from your work history or academic career that demonstrate the skills you need to do the job. The resume sample text below offers more guidance.
Project Coordinator, Bellinger Corporation
May 2016 - Apr 2022, Orlando
- Coordinated all project management activities, resources, equipment, and information.
- Assigned tasks to internal teams and managed schedules.
- Completed 95 percent of projects on time and within budget.
- Coordinated a 30 million dollar refurbishment project for a private university.
- Provided administrative support to project managers and engineers.
- Upheld all compliance and regulatory requirements.
- Worked both independently and in partnership with the senior manager and the direct marketing specialist.
Project Coordinator, Kahla Properties
Aug 2012 - Feb 2016, Orlando
- Successfully managed over 120 projects for partners.
- Ensured that projects are delivered on time and within scope and budget.
- Measured project performance using industry best standard practices.
- Worked to elevate and resolve issues that blocked progress.
- Conducted routine data management and data analysis.
What’s the best way to show coordination of projects in different industries?
Use bullets in the cover letter to highlight 3-4 projects in different industries. With a lead-in phrase like "I've had the opportunity to coordinate a wide range of projects in various industries, including..." will enable you to effectively showcase the breadth of your industry experience while keeping the focus on your expertise in project coordination.
Resume skills example: well-rounded attributes
Get right to the heart of the matter with the skills section of your project coordinator resume. The goal here is to ensure that when a recruiter takes a first glance at your document, your qualifications stand out.
Start by brainstorming all your skills. Then, examine the job listing carefully to curate a list that meshes with the attributes your prospective employer seeks. Choose high-level skills and those that distinguish you from other candidates. Project coordinators must be highly organized, detail-oriented, and comfortable juggling multiple projects while getting the most from workers and minding the budget. Consider all these attributes as you develop your skills section.
Blend hard and soft skills
Employers want workers who know how to do the job, but they also want workers who know how to function in a work environment whether it be in the office or online.
Hard skills fall into the first category. These encompass your competence with project management software, budgeting, and other knowledge you have acquired. Soft skills fall into the second category. They are the attributes that make for a good employee, such as communication, organization (key in your position), and trustworthiness.
Aim for 4-7 skills total with a mix of both types of skills.
- Effective Time Management
- Project Management
- Budgeting & Forecasting
- Attention to Detail
- Risk Management
- Vendor Management
Project coordinator CV education example: strong foundation
The educational requirements for a project coordinator vary with the company and industry. In this section of your resume, you are simply listing any academic degrees or certifications that you have. Especially if you are new to the workforce, but also if you are changing careers, you should add any relevant coursework you have that makes you a stronger candidate.
If you have a master’s degree or higher, there’s no need to include your high school diploma.
The resume example text below offers one way to format your educational experience.
Miami Dade College, Bachelor of Arts in Human Resources, Miami
Sep 2008 - May 2012
Resume layout and design: reflect your professionalism
Project coordinators must be detail-oriented and organized and your document must visually present that image. First impressions can make or break your candidacy, so take care with this aspect of your resume.
To project an efficient, professional image, make sure that your document is uncluttered and easy to read. Keep your columns aligned and your margins at least three-quarters of an inch wide. Use color only sparingly and avoid bright hues. Reserve the graphic elements only to a flourish on your header.
One more bit of advice: Proofread! Then, have a friend proofread. You can’t afford types and other mistakes in your project coordinator resume since you’re in a profession where details rule.
Choosing a font
A great-looking resume won’t do you any good if recruiters can’t easily read it. Try one of the fonts recommended for PDFs by the Bureau of Internet Accessibility:
- Times New Roman
To get your job hunt going faster, try one of our field-tested and customizable resume templates. Not only are they professionally designed, but they do all the tedious formatting for you.
Key takeaways for a project coordinator resume
- Project coordinators are in demand worldwide as more and more businesses operate in a project-based manner.
- Use your coordination skills to develop a resume that shows your career big picture as well as your detail-orientation and organizational abilities.
- Targeting your project coordinator resume will elevate you in the eyes of hiring managers and help you overcome the ATS.
- The online resume builder takes the guesswork out of formatting and will get you in the job market faster!